The Ultimate Mini Session Checklist
Ensuring You Never Forget a Thing
Over the last few years doing family mini sessions, I've learned that the key to a smooth, successful, and stress-free mini session event is all about the preparation that goes into it. Today, I'm sharing my ultimate checklist that covers everything from pre-session prep to post-session tasks. Whether you're new to mini sessions or looking to up-level your process, this guide will help ensure you never forget a thing!
Pre-Session Prep (A few days - 1 Week Before)
Admin. Tasks
Confirm all bookings through your scheduling system (e.g., Session)
Verify that all clients have completed necessary paperwork (contracts, questionnaire, etc.)
Ensure all payments or deposits have been received
Review any special requests or notes from clients
Location Prep
Scout the location and make sure it’s going to work as planned
Check sunrise/sunset times for optimal lighting
Obtain any necessary permits or permissions
Plan for potential weather issues and have a backup location if needed
Client Communication
Send prep emails to clients with session details, outfit suggestions, and what to expect.
Provide directions to the location and parking information.
Remind clients of any props or special items they should bring (if needed).
Equipment Check
Clean all camera bodies and lenses
Format memory cards
Charge all batteries (camera, flash, etc.)
Check and clean any props or backdrops you plan to use
Session Planning
Review your shot list and workflow
Plan transitions between poses to maximize time
Prepare age-appropriate games or prompts for engaging children
Day-of Essentials
Camera Gear
Camera body (plus backup if available)
Lenses (bring more than 1)
Memory cards (more than you think you'll need!)
Batteries (camera and flash if used)
Styling and Comfort Items
Blanket or sheet (for sitting poses or as a backdrop)
Small step stool (for height variation in poses)
Water bottles (for you and as backup for clients)
Snacks (for energy between sessions)
Sunscreen and bug spray if needed
Hand sanitizer and wipes
Client Experience Enhancers
Bluetooth speaker (for playing music to help clients relax)
Small toys or noisemakers (to capture attention)
Practical Essentials
Business cards
Safety pins (for last-minute fixes)
Lint roller and stain remover pen
Hair ties and bobby pins
Weather-appropriate clothing
Post-Session Tasks
Immediate After-Session
Thank clients and remind them of when to expect their photos
Clean and pack up all equipment
Check the area to ensure nothing is left behind
Same Day
Back up all images to at least two separate locations - Example: External hards drives / cloud backups
Send automated thank-you emails through your booking system
Review any notes or special requests from the sessions
Within 48 Hours
Begin culling images
Update your bookkeeping with any additional expenses from the day
Within Your Promised Delivery Timeframe
Complete editing of all selected images
Prepare online galleries for each client
Send gallery delivery emails through your booking system
Follow up with clients to ensure they've accessed their galleries
One Week After Gallery Delivery
Send follow-up emails to clients asking for feedback and reviews
Share favorite images on your social media and blog (with client permission)
Analyze the success of the mini session day and note any areas for improvement
By following this checklist, you'll be well-prepared to capture beautiful memories for your clients while running an efficient and professional mini session business.
Do you have any must-have items or tasks that you'd add to this checklist? Share them in the comments below!
Want to dive deeper into mastering mini sessions and streamlining your photography business? Check out my upcoming course Mini Session Magic for comprehensive strategies on growing your business through efficient, client-focused mini sessions!
